Woman-owned Business Certification is an important option to consider for female entrepreneurs looking to scale their businesses in West Virginia — particularly for those who want to do more business with the federal government or corporate America.
While its benefits are abundant, women-owned business certification is not the most straightforward process — you have to meet specific qualifications and fill in a lot of paperwork. But fear not, we’ve broken down the ins and outs of certification in West Virginia, as well as the various businesswomen resources unique to the state, to make the process as painless as possible and help you take this big next step.
How To Use Our Guide:
We've narrowed down the Women-Owned Business certification process. There are many resources (e.g. WBE or SBA) that will help with your application.
Follow our guide to learn more about how to become a certified Woman-Owned Business in West Virginia.
What Is a Certified Woman-Owned Business?
The origin of certification programs can be traced back to 20 years ago when researchers revealed the severe lack of corporate and government agencies contracting with women-owned businesses. The U.S. government reacted with a goal to award “at least five percent of all federal contracting dollars to women-owned small businesses each year.”
This was achieved in 2015 when 17.7 billion of federal contracting dollars available to small businesses were awarded to Women-Owned Small Businesses (WOSBs). Since then, the government has continued to expand its goals and the resources made available for female entrepreneurs.
The main certification program for women-owned businesses seeking to increase their growth is WOSB, run by the Small Business Administration (SBA). There is also a subset of the WOSB program: the Economically Disadvantaged Women-Owned Small Business (EDWOSB) certification. Both are nationally recognized certifications that facilitate access to federal contracts “set aside” specifically for WOSBs in underrepresented industries, leveling out the playing field for women-owned businesses.
Alternatively, West Virginia business owners have the option of using one of the four SBA-approved third-party certifiers:
- The National Women Business Owners Corporation (NWBOC): This organization aims to unite millions of women-owned businesses to advocate for the advancement for all.
- Women’s Business Enterprise National Council (WBENC): WBENC promotes diversity whenever possible and helps businesswomen become certified to go further in their careers.
- U.S. Women’s Chamber of Commerce (USWCC): This organization gives women in business the resources and work they need to grow in confidence and leadership.
- El Paso Hispanic Chamber of Commerce: This resource connects, advises, and coaches women business owners. It also advocates for female entrepreneurs and provides Minority Business Enterprise (MBE) and Women’s Business Enterprise (WBE) certifications.
What Are the Qualifications to Become a Certified Woman-Owned Business?
Qualifications vary depending on the certification for which you apply. So, here are the general requirements for the women’s contracting program, according to the SBA website. Your West Virginia business must adhere to the following guidelines to become a Women-Owned Small Business (WOSB):
- Qualify as a small business as per the SBA small business size standards, which generally use employee size and/or revenue as measures.
- Be at least 51% owned and controlled by women who are U.S. citizens.
- Be managed by women on a day-to-day basis.
- Women must make long-term decisions for the company.
- The highest officer position in the company must be held by a woman on a full-time basis, during normal work hours.
Your West Virginia business must adhere to the following guidelines to even be considered for an Economically Disadvantaged Women-Owned Small Business certification (EDWOSB):
- Have a personal net worth of less than $750,000. (There are some exclusions.
- Have an adjusted gross income average over three years of $350,000 or less. (There are some exclusions.)
- Have a fair market value of all assets of $6 million or less. (There are no exclusions.)
The full rundown of qualifications is available online in the Code of Federal Regulations. There is also the option to get a preliminary assessment by the SBA’s Certify website to see if you’ll qualify.
How Do You Become a Certified Woman-Owned Business in West Virginia?
There are two key ways for West Virginia-based businesses to get national certification. The first is self-certification which requires you to answer questions and upload documents (the amount depends on whether you’ve previously participated in SBA programs) through the certify.SBA.gov website. While planning for this, reference the SBA’s preparation checklist which tells you everything you’ll need throughout the process.
Women applying prior to summer of 2020 through the SBA have the option to self-certify through their website; however, after June 30, businesswomen will no longer be able to self-certify. Instead, you will have to certify through an approved third-party agency. Alternatively, you can choose the SBA’s Women-Owned Small Business federal contracting program and apply for certification through their online portal. The SBA application involves two steps:
- Visit sam.gov (the System for Award Management)
- It’s free
- You will have to wait at least 72 hours before step 2
- Visit certify.sba.gov and complete the form
SBA’s online program is free to use, though you will still need to pay the required fees if you’re interested in receiving an actual certificate through a third-party, since the SBA does not provide the certificate itself. A certificate is not required for federal government contracts — you only need to be officially certified and listed on their women-owned business database.
If you’re still unsure about the specifics of the SBA’s Women-Owned Small Business Federal Contracting Program, you can call (800) 827-5722 or email answerdesk@SBA.gov. To speak to a representative, be prepared to wait approximately 5-10 minutes for the automated message to end and depending on their call volume, you may have a longer wait.
Alternatively, you can apply to be certified by one of the four approved third-party certifying agencies. You will then need to provide proof of your certification through certify.SBA.gov, closely following the listed instructions. Each third-party agency has its own benefits and unique application process.
There are other options to certify your woman-owned business. West Virginia also has a number of state-wide, local, and regional certification programs “to improve participation and inclusion for certified businesses throughout the state.”
Making use of these local businesswomen resources can supplement other actions, like reading the list of required documents and qualifications, to help women prepare for and increase their chances of gaining certification.
Disadvantaged Business Enterprise (DBE) Certification
Your woman-owned business should be able to qualify for DBE certification in the state of West Virginia. Once you obtain your DBE certification, you gain a number of advantages. Your business is put on the radar of companies fulfilling contracts using federal funds from the U.S. Department of Transportation (USDOT) in the state. You also get access to the Business Opportunity and Workforce Development Office, which provides assistance to help your business be more competitive.
The goal of the DBE program is to help businesses like yours compete with larger corporations for contracts that are funded partially or fully by USDOT. Businesses are given incentives to hire DBE companies, so being certified increases your chances of being chosen for what could be lucrative contracts.
Qualifying for a DBE is not complicated, although it does require you to submit an application and some other documentation. As long as your business is majority-owned and operated by a woman (or minority), is a small business, and your net worth is not too high, you can most likely qualify.
West Virginia Department of Transportation (WVDOT)
West Virginia requires businesses that want to gain DBE status to complete the DBE Unified Certification Program application. This application allows you to get certified for all businesses in the state that hire DBE businesses for projects funded with USDOT money. You only need to complete one application to cover all your bases for federal projects in the state. However, there are other programs besides DBE certifications for women-owned businesses in West Virginia that you may want to look into.
Small, Women-Owned, and Minority Business (SWAM)
The Commonwealth of Virginia has other programs that seek to include more women-owned businesses on a state level. If you want to “participate in the procurement process with one of the Commonwealth of Virginia’s state agencies that do not receive federal transportation funds, you need to apply for SWaM certification, not DBE certification.”
There are some additional certifications that can be part of the SwaM certification process, including:
- Small - A small business has 250 or fewer employees, or average annual gross receipts of $10 million or less averaged over the past three years. The owner or owners need to be in control of management and daily business as well.
- Women-owned - A business majority-owned by one or more women who handle the daily management and operation of the business.
- Minority-owned - A business majority-owned and operated by a minority or minorities who handle daily operations and business.
Each of these certifications can benefit your business, so it’s worth seeking all that apply to you.
You can apply for both DBE certification and SWaM certification, so don’t hesitate to do both if you believe your business can benefit from both programs.
Women’s Business Enterprise Council Ohio River Valley (WBEC ORV)
The WBEC ORV serves women business owners throughout the Ohio River Valley, including Ohio, Kentucky, and West Virginia. The organization assists women in getting their women’s business enterprise (WBE) certification, which can help you qualify for various programs in the state that seek to offer competitive contract opportunities to women-owned businesses. In addition to certification, WBEC ORV also provides development opportunities to help you scale your business and compete in the marketplace. It also offers networking.
What Are the Benefits of Becoming a Certified Woman-Owned Business in West Virginia?
There are many benefits of becoming a Certified Women-Owned Business in West Virginia, starting with the fact that you’ll have increased contracting opportunities with major corporations and the government.
As a certified WBE, you’ll also get access to unique businesswomen resources like regional and national events, webinars, training, and business expos, as well as inclusion on a national database which includes over 13,000 certified women business enterprises.
Qualified WBEs can be eligible for the Women Owned Small Business (WOSB), a national certification recognized by the federal government.
Though the government predominantly does not have grants available for certified for-profit businesses, companies that create a product benefiting their whole industry can qualify for unique grants. Contact your state branch of the Small Business Development Center (SBDC) for more information on this subject.