Best Meeting Management Software for Startups 

For startups, efficient meetings can make the difference between success and stagnation. As teams grow and collaborate remotely, the need for streamlined meeting processes becomes paramount. The best meeting management software can transform chaotic brainstorming sessions into productive strategy meetings and turn time-wasting check-ins into focused, action-oriented discussions. 

For startups looking to maximize their limited resources and maintain their agile edge, choosing the optimal meeting tool is a critical decision. Let’s explore the top contenders that can help your startup run smoother, more effective meetings.

Unsure if Fellow is right for you? Continue reading our comprehensive review below to learn more and explore your options.

Meeting management software is a digital tool designed to streamline the entire meeting process — from planning and scheduling to conducting the meeting and following up. These platforms typically offer features like agenda creation, time tracking, note-taking, task assignment, and integration with calendar and project management tools. 

For startups, this software can be a game changer. It helps maintain organization as the company scales, ensures clear communication across remote or hybrid teams, and maximizes productivity by reducing time spent on meeting logistics. By providing structure and accountability, meeting management software allows startups to focus on innovation and growth rather than getting bogged down in administrative tasks or inefficient meetings.

5 Best Meeting Management Software of 2024

1. Fellow
2. Range
3. Hypercontext
4. Notion
5. Chanty

1. Fellow

Fellow offers an AI-powered meeting management solution. The platform includes features to enhance and streamline every step of the meeting process — from scheduling to transcription to recapping and summarizing key talking points. 

Fellow built its platform for remote and hybrid teams, allowing businesses to offer location flexibility without sacrificing meeting productivity or collaboration. Plus, the platform features an array of automations to save team members time and ensure accountability. 

Pros

• AI-powered features save time
• Extensive features available 
• Free plan and trial available 
• Several integrations with popular platforms 

Cons

• No AI features available with the free plan 
• Many integrations only available with higher-cost plans 

Notable Features

• Collaboration tools like shared notepads and templates 
• AI meeting recordings, summaries, transcriptions, and more 
• Integrations with popular apps like Notion, Slack, and Salesforce 
• Automations like pre-meeting reminders and meeting recaps 

Pricing

• Free Plan: $0 per month 
• Pro Plan: $7 per user per month, if billed annually
• Business Plan: $10 per user per month, if billed annually
• Enterprise Plan: Custom pricing 

2. Range

Range offers an innovative meeting management solution built to help businesses streamline their meetings and connect team members. The platform allows users to create meeting agendas, take notes, track goals, and keep meeting data organized. Plus, with more than 75 integrations available, it can seamlessly integrate within most customer’s existing tech stack. 

A noteworthy element of the Range platform is its culture-building features. Range users gain access to more than 350 team-building questions and mood-sharing features to strengthen company culture and provide team members with the support they need. 

Pros

• Trackable check-in histories and goal progress 
• Unlimited integrations available with all plans 
• Free for up to 12 users 
• Unlimited teams and goals available with paid plans 

Cons

• Priority support only available with the Enterprise plan
• Limited check-in history with the free plan 

Notable Features

• Agenda creation through email or Slack 
• Customizable meeting templates
• More than 350 team-building questions and mood-sharing features
• Trend graphs for team moods, meetings, and activities 

Pricing

• Free Plan: $0 per month (up to 12 users)
• Pro Plan: $8 per user per month
• Enterprise Plan: Custom pricing 

3. Hypercontext

Used by teams at GoDaddy, Netflix, and HubSpot, Hypercontext is a robust, AI-driven management solution. The company’s platform isn’t dedicated to meeting management alone, though, because Hypercontext users also can create and deliver performance reviews, set and track goals, and view insights about team performance. 

For meetings specifically, managers are able to leverage the platform to plan, schedule, and optimize one-on-one meetings and team meetings using customizable meeting templates. Plus, Hypercontext delivers valuable meeting insights, agendas, notes, and minutes to ensure meetings stay productive and on track. 

Pros

• Free plan and trial available 
• Discounts available as you add team members to the platform 
• Extensive library of meeting templates available 
• Unlimited 1:1 and team meetings available with all plans 

Cons

• Priority support only available with higher-cost plans 
• Enterprise plan requires annual billing 

Notable Features

• AI-powered conversation insights 
• Goal setting and milestone tracking 
• More than 500 conversation starters 
• Customizable agenda templates 

Pricing

• Free Plan: $0 per month 
• Pro Plan: $5.60 per user per month, if billed annually 
• Business Plan: $8.80 per user per month, if billed annually 
• Enterprise Plan: $12.80 per user per month, if billed annually 

4. Notion

Notion is primarily a project management software solution. However, the platform offers several features to help users get the most out of meetings. With an extensive library of meetings templates from which to choose, Notion makes crafting a productive meeting easy. 

Post-meeting, users can utilize the platform to collaborate with team members on ideas, gather feedback, and refine concepts using AI features. 

Pros

• Free plan available as well as discounts for startups 
• More than 600 meeting templates available 
• Highly-customizable workflows 
• Includes features for additional tasks like project management

Cons

• Lacks some meeting management features offered by competitors 
• More expensive than some competitors 

Notable Features

• Unlimited blocks and file uploads for teams 
• Custom automations 
• Extensive meeting templates available 
• Collaborative workspaces for teams 

Pricing

• Free Plan: $0 per month
• Plus Plan: $10 per user per month, if billed annually 
• Business Plan: $15 per user per month, if billed annually
• Enterprise Plan: Custom pricing 

5. Chanty

Chanty is a highly rated collaboration software used by NASA, Nike, and Oracle. Chanty’s platform not only helps users manage meetings, but also enables them to host 4K video and audio calls for up to 1,000 participants. The platform is more affordable than many competitors and includes an array of unlimited features for completing calls, storing files, and managing important tasks. 

Pros

• Lower cost than many competitors
• Free plan available 
• Unlimited group and 1:1 video and audio calls available with paid plan
• Public and private conversation capabilities available 

Cons

• Group audio and video calls aren’t available on the free plan 
• Multi-conversation guests cost an additional fee 

Notable Features

• Voice and video calls 
• Unlimited search history 
• Unlimited video and audio calls 
• Built-in task management features 

Pricing

• Free Plan: $0 per month 
• Business Plan: $3 per user per month, if billed annually 

How to Choose the Right Meeting Management Software

Choosing any software solution for a business requires a few key considerations. For meeting management software, businesses need to assess the platform’s price, features, customer support offerings, and integration capabilities. These factors are crucial details about the usability and value of the software, helping you more easily determine if it is the right solution for your startup. 

Price

While the cheapest software solution may not be the best choice for your business, you should consider the cost of the platform and the value included for the price. The software platform should fit within your business’s budget while still providing the capabilities your business needs. 

Features

Whether you’re looking for a meeting hosting platform or transcription service, you should consider the features included with the platform to ensure it meets your business’s specific needs. Plus, it may be helpful to determine if the platform can assist in streamlining other aspects of your business to slim down your tech stack. 

Customer Support

Excellent customer support is crucial to adopting a new platform. When selecting a software platform, be sure to assess the type of customer support offered as well as any educational resources available to help your team with onboarding. 

Integrations

With software solutions available for many aspects of running a business, integrations can help streamline and organize processes for your team. Look for meeting management software that integrates with other platforms your startup already uses, such as project management software, calendar apps, and communication tools. 

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