How to File a DBA in California

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Registering a California DBA, also known as a fictitious business name (FBN), is a simple process that you complete with the county where you do business. To learn more about why you may need a DBA, read our What is a DBA article.

How To Use This Guide

Use our free guide below to file for a DBA in California:

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Step 1) Start with a DBA Name Search

Start with a D B A Name SearchThe first step to getting a DBA is choosing the name and making sure it’s available. Your name can be similar to other business names, but it’s still a good practice to create a unique name

Before you file your DBA, you will be required to search your county’s records to make sure your exact name isn’t already taken. You will also need to consider any naming rules.

In California, your fictitious business name (FBN) should not include:

  • Any business entity suffix, such as LLC, Incorporated, Corp., etc unless the business is actually an LLC, corporation, etc.

Next, a quick search on the U.S. Trademark Electronic Search System will tell you whether someone else has already trademarked your name.

Now would be the perfect time to make sure there’s a web domain available for your DBA as well.

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After registering a domain name, consider setting up a professional email account (@yourcompany.com). Google's G Suite offers a business email service that comes with other useful tools, including word processing, spreadsheets, and more. Try it for free

Step 2) Register Your DBA with the County Clerk

Register Your D B A with the County ClerkIn California, you register your fictitious business name with the county where your principal place of business is located.

If your principal place of business is outside of the state of California, you should file with the Sacramento County Clerk. Non-profits are not required to file a Fictitious Business Name Statement.

DBA does not offer any protection for your personal assets in the event that your business is sued. For more information on setting up a limited liability company, visit our How to Form an LLC page and select your state

 

Filing Your DBA

DBA regulations are managed by the state of California which means the steps for getting a DBA are very similar from county to county.

We will give you step-by-step directions to get a Los Angeles County DBA.   If you need to file in a different county, you’ll need to contact the correct county clerk for instructions. 

These links will lead you to the fictitious business name websites for some of the more populated counties:

You can find the complete list of county contact information here.

How to File a Los Angeles County DBA

At this point, you should’ve already chosen a name for your business and completed the name searches in Step 1 above. LA County requires that you also check their fictitious name records before you start the DBA filing process.

Most business owners use the LA County County Clerk’s online fictitious name portal to gain access to various DBA forms. You can also request a copy of the forms be mailed to you by calling 800-201-8999 or you can get one in person by visiting the county clerk’s office.

When applying in person, applicants do not need to have their statements notarized. If you apply by mail or by third-party, you must also send in a notarized affidavit of identity form. This form is provided by the county.

Forms

You must include an affidavit to identity form unless you apply in person. Instructions for delivery of forms are included within the forms listed above.

Within 30 days of registering your fictitious business name, you must publish a statement in a newspaper in the county where your principal place of business is. You must publish one a week for four weeks. Publication steps are listed in the next section.
 

Fees

  • $26 first-time filing fee for one business/one registrant
  • $5 for each additional business name/registrant

Manage Your LA County DBA

DBA Questions

Call (800) 201-8999 for general questions about LA County fictitious business names.

Renew Your DBA

You are required to renew your California DBA every 5 years. Renewal forms can be found here on the lavote.net website. The fee for renewing your FBN is $26. Depending on how you deliver this form to LA County, you may need a notarization form.

Change Your DBA

To make changes to your DBA, visit the fictitious business name amendment page on the LAvote.net website. Depending on how you deliver this form to LA County, you may need a notarization form.

Withdraw Your DBA

Call the county clerk at (800) 201-8999 to request a statement of abandonment. If the case that your county doesn’t provide this form, you can create your own by following the rules detailed here.

Step 3) Publish a Notice for Your DBA

step-1-dba-guideWithin 30 days of registering your fictitious business name, you must publish a statement in a newspaper in the county where your principal place of business is. You must publish one a week for four weeks.

Publication is easy and when you call the newspaper to run your ad, they will be familiar with the process.

Publication requirements are explained in detail on the california.gov website. The basic steps are:

  • The newspaper must be a general circulation publication that circulates in the county where you register your fictitious business name. You can find a list for LA county here.
  • You must publish once a week for four weeks.
  • If refiling your fictitious business name is required (the original expired), you must publish again.
  • You must file an affidavit proving publication within 30 days of the completion of publication. In LA county, this can be completed by following the steps detailed here.

You should direct any questions about publication to the county clerk’s office that you registered your fictitious business name with. You can find the complete list of county contact information here.

FAQ

Can I file a DBA online in California?

You will need to contact the county of your principal place of business to find out if online filing is available. You can find the complete list of county contact information here

 

How do I withdraw my California DBA?

Call the county clerk at (800) 201-8999 to request a statement of abandonment. If the case that your county doesn’t provide this form, you can create your own by following the rules detailed here.

 

How do I change my DBA in California?

To make changes to your fictitious business name, visit the fictitious business name amendment page on the LAvote.net website. Depending on how you deliver this form to LA County, you may need a notarization form.

 

How often should I renew my California DBA?

You are required to renew your California DBA every 5 years. Renewal forms can be found here on the lavote.net website. The fee for renewing your FBN is $26. Depending on how you deliver this form to LA County, you may need a notarization form.

 

When is a DBA required in California?

A DBA is required whenever a business is operating under a name other than its legal name. In the case of a sole proprietorship, you will need a DBA if you are operating under a name that doesn’t include your surname.

 

How do I transfer my DBA in California?

Most transfers can be completed by filing an amendment to change the owner’s name.

 

Is my DBA protected from being used in other places?

There are some state-level laws that prevent DBAs that are too similar to existing ones from being used, but this varies from state to state. It is possible to trademark a DBA, which would offer stronger protection across state lines.

 

How many DBAs can I have?

You can have as many DBAs as you can afford to create and are able to keep track of. However, more isn’t necessarily better. Each one will come with additional incremental expense and paperwork, so you will want to make sure you have a good reason for each one you have.

 

Can a DBA get an EIN or Tax ID?

DBAs aren’t required to have a separate EIN because DBAs aren’t a business entity. The business entity that the DBA is under would have an EIN if an EIN is required.

To learn more about EINs and when you would need one for your business, read What is An EIN from our friends at TRUiC.

 

Can a DBA become an LLC?

Your DBA is just a name. A DBA is often confused with a sole proprietorship. If you mean “can my sole proprietorship become an LLC?” then the answer is “Yes. Absolutely.”

To learn how to form an LLC, visit our Form an LLC state guides.

 

Can a DBA have "Inc." in the name?

A DBA can only have "Inc." in the name if the business entity the DBA is attached to is incorporated. Incorporated businesses include LLCs, corporations, and Limited Partnerships to name a few.

 

How do I set up a DBA for a rental property?

It’s always best to consult an attorney. Usually, the best option is to form an LLC to protect your personal assets in the event of an issue with the rental property. Holding the rental property in your name and with a DBA will not afford you any protection.

Need Help Filing Your DBA?

Need Help Filining Your DBA?A professional service will handle filing your DBA on your behalf, allowing you to focus on the other needs of your new business.