Easy Steps To Protect Your Indiana Nonprofit and Keep Your Nonprofit Compliant
Last Updated: By TRUiC Team
If you are starting a 501(c)(3) nonprofit in Indiana, you have come to the right place. After following the easy steps for Indiana nonprofit formation, follow this guide to help keep your Indiana nonprofit compliant and protected.
In this guide we cover:
How to Protect Your Indiana Nonprofit
Get Business Insurance
As with any other business, there may be risks involved in running the nonprofit. Getting insurance for your nonprofit allows you to focus on your passion while minimizing your liability.
Here are some of the common types of insurance you may want to consider for your organization:
- General Liability Coverage
- Directors and Officers Coverage
- Social Service Professional Coverage
Your coverage needs will vary based on your organization and the work you do.
Properly Sign Legal Documents
There will be times when you will be signing a document on behalf of your nonprofit. It is important that these times are easily distinguishable from when you are signing a document as an individual. If a document isn’t properly signed, you might suddenly find yourself personally responsible for something the organization should have been liable for.
To avoid such confusion we recommend you and all the members of your organization follow the following format:
- The official name of your nonprofit
- Your signature
- Your full legal name
- Your position in the organization
How to Keep Your Indiana Nonprofit Compliant
Maintain An Indiana Registered Agent
Nonprofits that have incorporated are required to maintain a registered agent with an office address in Indiana. If the agent or the office address changes, you must file a Statement of Change of Registered Agent 5637 form with the Indiana Secretary of State.
NOTE: Failure to do so may result in termination of the corporation.
File Required Periodic Reports
The Indiana Department of Revenue requires all nonprofits to file an annual report four and a half months after the end of the fiscal year.
Form NP-20 can easily be submitted online at the INTIME website. The address for this office can be found below:
Indiana Department of Revenue
P.O. Box 7147
Indianapolis, IN 46207-7147
For more information, you can call the Department of Revenue at (317) 232-0129 or visit them at their website.
NOTE: A copy of the IRS Form 990 must be submitted with the NP-20.
If your nonprofit is a charity and will be soliciting donations, it does not need to register with the State of Indiana. However, if your organization plans to hire a professional solicitor, the solicitor must file with the Indiana Attorney General’s Office.
In addition, if your nonprofit will run any kind of charitable game (raffles, bingo, etc.), you must register with the Indiana Gaming Commission.
If your organization will have employees you must register with the Indiana Department of Workforce Development.
You can easily apply online or find the contact information for your local workforce commission. The address for this office can be found below:
Indiana Department of Workforce Development
10 N. Senate Ave., Room SE 005
Indianapolis, IN 46204-2277
For more information, you can call the Department of Workforce Development at (800) 437-9136 or visit them at their website.
Public Inspection Rules for all 501(c)(3) Organizations
All organizations that have been granted the 501(c)(3) status are required to disclose the following documents to the public when requested:
- Annual returns for 3 years after the due date (this includes returns like Form 990, 990-EZ, 990-PF, and any Forms 990-T)
- All Form 990 Schedules (except portions of Schedule B), attachments and supporting documents.
- Application of exemption and all supporting documents such as Form 1023
- The official paperwork from the IRS that shows that your organization has tax-exempt status.
The following do NOT need to be shared with the public
- Portions of schedule B of Form 990/990-EZ that identify the contributors. (You only need to disclose the amount contributed and the nature of the contributions)
- Any unfavorable rulings such as an earlier denial of tax-exempt status.
- Any information the IRS has said you can withhold. This may include things like sensitive patents and trade secrets.
How long do I have to produce these documents if requested?
Ideally within the same day. If your organization doesn’t have an office or maintains limited hours during parts of the year, the information should be made available within two weeks.
Do I need to provide copies of the documents?
If someone asks for copies in person or in writing you must provide them with copies.
Can I charge for copies?
You can charge a reasonable amount for making copies of the documents requested.
NOTE: It may be easiest to have the documents available on your website so that anyone who requests copies can be sent to the site. This allows you to stay compliant without having to spend a lot of time dealing with document requests.
Annual Returns for Tax-Exempt Organizations
Most tax-exempt nonprofit organizations are required to file an annual return with the IRS (Check the list of exceptions).
Which form you should use to file the annual returns depends on the annual gross receipt amounts for your organization.
"Gross receipt" is defined by the IRS as “the total amounts the organization received from all sources during its annual accounting period, without subtracting any costs or expenses”
- For gross receipts ≤$50,000 --- File 990-N
- Gross receipts <$200,000 and total assets <$500,000 --- File 990- EZ
- Gross receipts >$200,000 or Total assets >$500,000 --- File 990
For any questions, you can call the IRS at
- (800) 829-3676 (Form-related questions)
- (800) 829-1040 (General information)
When is form 990 due?
You have a little over 4 months after your taxable year comes to an end to file Form 990. It is due on the 15th day of the 5th month. So if your taxable year ends on Dec 31st, your form 990 is due on May 15th.
NOTE: If your organization fails to file form 990 for 3 consecutive years, it will automatically lose its tax-exempt status.
Report Unrelated Business Income
If your organization has a gross income of >$1000 from a trade or business that is not related to the stated purpose of the organization, then it must file Form 990-T to pay tax on that income.
In the state of Indiana, any nonprofit that has over $1,000 in unrelated business income will need to report this income to the Indiana Department of Revenue. Learn more about this tax by accessing this page on the DOR website and clicking the IT-20NP Booklet.
State of Indiana Nonprofit Quicklinks
IRS - Information for Charities & Nonprofits
IRS - Required Provisions for Organizing Documents
IRS - 990 Series for Tax-Exempt Organizations
IRS - Applying for Tax-Exempt Status
IRS - 501(c)(3) Compliance Guide
Small Business Administration - License and Permits
Indiana General Assembly - Nonprofit Laws Article 23, Chapter 17
Indiana Business Website
Form NP-20A - Nonprofit Application for Sales Tax Exemption
Indiana Secretary of State - Forms for Nonprofits
Indiana Department of Revenue - Nonprofit Tax Forms
Indiana Gaming Commission - Charity Gaming Guidance