How to Form a Nonprofit in Oregon

Two people forming a nonprofit in Oregon

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Before You Begin

Consider Forming a 501(c)(3)

To form a nonprofit corporation in Oregon, follow the steps below. It is also advisable for your Oregon nonprofit to obtain a 501(C)(3) status from the IRS, as this will enable federal tax exemption for your Oregon nonprofit corporation. Learn more about 501(c)(3) nonprofits here.

To start a 501(c)(3) nonprofit corporation in Oregon you must:

  1. Form a nonprofit corporation according to the rules of the state
  2. Apply for 501(c)(3) tax-exempt status with the IRS

You will need the following documents:

Forming a Nonprofit in Oregon is easy, just follow these 4 steps

Step 1: Secure A Name For Your Oregon Nonprofit

The name you select for your nonprofit will establish its brand. It is the first thing most people will learn about your organization. It is important to pick a name that both aligns with your mission and follows the rules of naming in Oregon.

To learn more, read our How to Name a Nonprofit in Oregon guide.

Nonprofit Naming Guidelines

  • The name of you pick for your organization must:
    • Not imply the corporation was created for any other purpose than what is described in the Articles of Incorporation.
    • Be distinguishable from other businesses operating in the state of Oregon.
    • Not include “cooperative” or “limited partnership”
  • You can read the Oregon Statutes for the complete rules on naming an Oregon-based organization.

Is the Name Available?

The name of your nonprofit must be distinct from that of any other corporation in Oregon. Use the Business Entity Search to make sure the name you have selected has not already been taken.

Is the Website Domain Name Available?

If you plan to have a website for your organization, you will want to make sure that a suitable URL is currently available on GoDaddy.

You may want to buy any URLs you are interested in, to make sure they are available when you are ready to finalize and create your website.

Find a Domain Now

Service provided by GoDaddy.com

After registering a domain name, consider setting up a professional email account (@yourcompany.com). Google's G Suite offers a business email service that comes with other useful tools, including word processing, spreadsheets, and more. Try it for free

Step 2: Appoint an Oregon Registered Agent

A nonprofit corporation in Oregon is required to have a registered agent with an Oregon address.

What is a Registered Agent? A registered agent is an individual or business entity responsible for receiving important legal documents on behalf of your business. Think of your registered agent as your business' point of contact with the state.

Who can be a Registered Agent? A registered agent must be a resident of Oregon or a corporation, such as a registered agent service, authorized to transact business in Oregon. You may elect an individual within the company including yourself although we do not recommend that.

Incfile provides the first year of registered agent service free with nonprofit formation ($49 + State Fees)

Step 3: Select Your Board Members and Officers

The directors of a nonprofit are responsible for overseeing the operations of the organization. come together to form a board.

Features of directors:

  • All the directors of an organization together form the board of directors.
  • The power and influence of the directors over the organization is as the board of directors, the directors do not have authority as individuals.
  • The board typically creates the policies that govern the nonprofit. The board of directors also oversee management-level hiring like that of the officers.

The officers of a nonprofit (such as the president or the secretary) are individuals with responsibilities, and the authority to execute based on their job descriptions.

Together, the officers and the board will come together to make up the organizational structure of your nonprofit.

An officer may also be on the board of directors and serve both roles if allowed to do so by the organizational bylaws created by your team.

The organization structure of your nonprofit in Oregon MUST include:

  • At least 3 directors not related to each other
  • A president
  • A secretary

NOTE: The president and secretary positions cannot be held by the same person.

To learn more, read our guide on how to select board members for your nonprofit.

Step 4: File the Oregon Articles of Incorporation

To become a nonprofit corporation in Oregon you must file the Articles of Incorporation - Nonprofit form with the Oregon Secretary of State.

Here are the sections that you will need to complete.

Section 1: Entity Name
Enter the name you selected in Step 1.

Section 2: Registered Agent
The registered agent can be any entity registered to do business in Oregon or any person who is a resident of the state. Your organization cannot act as its own registered agent.

Enter the name of the registered agent you selected in Step 2.

Section 3: Registered Agent's Address
Enter the street address of the registered agent you selected in Step 2.

Section 4: Mailing Address
Enter the mailing address for your nonprofit.

Section 5: Corporation Type
Select the appropriate box to indicate the correct organization type for your nonprofit: public benefit, mutual benefit, or religious.

Section 6: Membership
Select the appropriate box depending on whether or not your nonprofit corporation plans to have members.

Section 7: Distribution of Assets
To be eligible for 501(c)(3) status, you must convince the IRS that the organization’s assets will always only be used for the purposes approved under 501(c)(3) rules.

Write “See Attached” in section 7 and then be sure to attach ‘Article 7 - Public Benefit 501(c)(3) Information’ ( last page of the Articles of incorporation PDF) to your articles of incorporation).

Section 8: Optional Provisions
Check the box to indicate you are attaching additional provisions.

The additional provision should explicitly state the purpose of your organization.

In order to qualify for 501(c)(3) status, the organization’s purpose must explicitly be limited to one or more of the following:

  • Charitable
  • Religious
  • Scientific
  • Literary
  • Testing for public safety
  • Fostering national/international amateur sports competition
  • Preventing cruelty to animals/children

NOTE: You can read the IRS guidelines here.

Section 9: Incorporator(s)
The incorporator is the person who completes, signs, and submits the certification of formation. This person does not need to be a part of your organization. This can be you or a lawyer helping you with the process of formation. Provide the name and address of each incorporator.

Section 10: Initial President
Enter the name and address of your nonprofit’s initial president.

Since this document will become public record you may want to use a post office box address rather than the residential addresses of the directors to maintain privacy.

Enter the information of the president selected in Step 3.

Section 11: Initial Secretary
Enter the name and address of your nonprofit’s initial secretary.

Since this document will become public record you may want to use a post office box address rather than the residential addresses of the directors to maintain privacy.

Enter the information of the secretary selected in Step 3.

Section 12: Execution
When the incorporators sign and date the form they are affirming everything written in the form. They are also affirming that the registered agent listed has already consented to be the registered agent for this nonprofit organization.

Contact
Provide a contact name and phone number in case the Secretary of State’s office has any questions regarding your filing.

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The Articles of Incorporation can be submitted in one of two ways: online or by mail.

The filing fee is $50.

  • Personal checks must be made out to the "Corporation Division"

Submit the Articles of Incorporation through the Secretary of State's online portal.

Submit the Articles of Incorporation to the mailing address found below:

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Secretary of State
Corporation Division
255 Capitol St. NE, Suite 151
Salem, OR 97310-1327

Nonprofit Formation FAQ

How long does it take to process the Articles of Incorporation?

If you file online it typically takes about 1 business day. If you file by mail expect to get a response in 7-10 business days.

How do I contact the Secretary of State for more information?

You can call for information at (503) 986-2200 or visit them at their website.

Nonprofit Operating Procedures & Housekeeping

Draft Bylaws And Conflict Of Interest Policy

There are two documents that will be central to the running of your nonprofit:

Bylaws: These are the rules that determine how your organization will be governed and run.

You can think about it as a constitution for your nonprofit. It makes the rules and priorities clear for everyone involved.

In your bylaws be sure to include:

  • How the nonprofit will be governed – the role of directors and officers
  • How meetings are held, voting procedures, electing officers or directors.
  • How records will be kept and managed
  • How disputes will be handled
  • How bylaws will be added amended in the future

NOTE: Keep in mind that the bylaws will supplement any rules set forth by the federal government or the state.

Ready to get started? Check out these bylaws templates which you can customize to suit the needs of your organization.

The Conflict of Interest Policy: These are the rules set to ensure that decisions being made for the nonprofit are based on what is best for the organization, and not being motivated by what is best for individuals.

Under Appendix A the IRS provides a sample Conflict of Interest Policy.

NOTE: You will want to have both these documents drafted before for your first organizational meeting

Conduct An Organizational Meeting

An organizational meeting is the first official meeting of your nonprofit! Some of the things that are discussed in a typical organizational meeting:

  • Taking attendance to show you have a quorum (minimum number needed)
  • Appointing temporary officers, chairmen, secretary, etc.
  • Adoption of the bylaws
  • Adoption of conflict of interest policy

Don’t forget to record “minutes” of the meeting and have it signed by all attending directors. Here are some corporate minutes templates to help you get the ball rolling.

NOTE: This meeting must occur before your organization can apply for 501(c)(3) federal tax exempt status.

Get An EIN

An EIN or Employment Identification Number (also called a Federal Tax Identification Number or Federal Employment Identification Number), is used to uniquely identify a business entity. You can think of the EIN as a social security number for your nonprofit.

The EIN is required for your organization whether or not it will have any employees.

The EIN will be used for things like:

  • Filing for 501(c)(3) status
  • Opening a bank account
  • Applying for tax-exempt status
  • Submitting tax returns

Once your nonprofit is formed, you can apply for an EIN for your nonprofit via Form SS-4.

NOTE: If you use a nonprofit formation service, EIN assistance might already be included in the package.

Open A Business Bank Account

You will typically need to take with you the following items to open a bank account for your nonprofit:

  1. The EIN for the nonprofit
  2. A copy of the nonprofit’s bylaws
  3. A copy of the Articles of Incorporation

If your nonprofit has several directors or officers, some banks may also ask for proof that you are authorized to open the account on behalf of the nonprofit.

There are many great options when it comes to picking a bank. Here are the reviews of the top 5 business bank accounts we recommend.

NOTE: It is always best to call ahead. Your bank may require some additional documents.

Start a Corporate Records Book (Optional)

As a nonprofit corporation, your organization will need to keep track of many important documents. This includes documents such as:

  • Articles of Incorporation
  • EIN
  • Tax forms
  • Nonprofit bylaws
  • Meeting minutes

We recommend starting a dedicated corporate records book early so that as you start receiving these critical legal documents, they can be kept organized from the very beginning.

While you can keep track of everything using supplies from any office store, it may be easier to use a pre-assembled kit that has the things you need in one place. Blumberg and Bindertek have some options specifically designed to meet the needs of nonprofit corporations.

How to Apply for Tax Exemptions

Your nonprofit organization must apply to the IRS to be exempt from federal taxes.

Once you have successfully obtained your federal tax exemption, you will automatically be exempt from Oregon state income tax.

Applying for Exemption from Federal Taxes - 501(c)(3) Status

Before your nonprofit can apply for 501(c)(3) status it must:

  1. File the Articles of Formation with the required provisions (As covered in Step 4, Sections 7 & 8)
  2. Adopt the bylaws and the conflict of interest policy
  3. Have an EIN number

In order to file for tax-exempt status, most organizations will need to file Form 1023 online or by mail (fee: $600).

There are two exceptions:

  1. If your organization’s annual gross receipts are below $50,000 then you may be able to file Form 1023-EZ (fee: $275). Check your eligibility here.
  2. If your organization is a religious institution or has annual gross receipts in each taxable year of no more than $5,000 you may be considered tax-exempt without filing Form 1023.

NOTE: Religious institutions and organizations with gross receipts under $5,000 can still choose to file Form 1023. This would give them a determination letter that specifies that contributions to the organization are tax-deductible.

Applying for Exemption from State Taxes

Once you have received your 501(c) determination letter from the IRS, your organization will automatically be exempt from Oregon Corporate Taxes.

You may wish to contact your local assessor to determine if your organization is exempt from paying property tax.

Nonprofit Tax FAQ

When should an organization apply for federal tax exemption?

Form 1023/1023-EZ must be filed within 27 months from the end of the first month your organization was created.

How long will it take for the IRS to process Form 1023/1023-EZ?

Soon after sending your application you should receive an acknowledgment of receipt of your application.

If your application is simple and complete, IRS will send your determination letter within:

  • 90 days for Form 1023-EZ
  • 180 days for Form 1023

If you have not heard from them by that time you can call (877) 829-5500 to enquire about your application.

Protect Your Nonprofit

Get Business Insurance

As with any other business, there may be risks involved in running the nonprofit. Getting insurance for your nonprofit allows you to focus on your passion while minimizing your liability.

Here are some of the common types of insurance you may want to consider for your organization:

  • General Liability Coverage
  • Directors and Officers Coverage
  • Social Service Professional Coverage

Your coverage needs will vary based on your organization and the work you do.

Properly Sign Legal Documents

There will be times when you will be signing a document on behalf of your nonprofit. It is important that these times are easily distinguishable from when you are signing a document as an individual. If a document isn’t properly signed, you might suddenly find yourself personally responsible for something the organization should have been liable for.

To avoid such confusion we recommend you and all the members of your organization follow the following format:

  • The official name of your nonprofit
  • Your signature
  • Your full legal name
  • Your position in the organization

How to Keep Your Nonprofit Compliant

Get A Registered Agent

Nonprofits that have incorporated are required to maintain a registered agent with an office address in Oregon. If the agent or the office address changes, you must file an Information Change with the Secretary of State to effect a change to the Articles of Incorporation. This form can be mailed to the address found below:

Oregon Secretary of State
Corporate Division
255 Capitol Street NE, Suite 151
Salem, OR 97310-1327

For more information, you can call the Secretary of State at (503) 986-2200 or visit them at their website.

File Required Periodic Reports

The Secretary of State requires all nonprofits to file an annual report online each year by their anniversary date.

For more information, you can call the Secretary of State at (503) 986-2200 or visit them at their website.

Determine Oregon Business Permits And Licenses

  1. Depending on the activities your nonprofit engages it, you may need to obtain a specific license for your corporation. The Oregon Business Xpress License Directory can help you determine if you need to apply for separate licenses for your organization.
  2. If your organization will be conducting charitable gaming activities, you must apply for a charitable gaming license through the Oregon Department of Justice. Full details on these requirements can be found on their website.

For more information, you can call the Oregon Department of Justice at (971) 673-1880, visit them at their website, or visit their office at the address below:

Charitable Activities Section
Oregon Department of Justice
1515 SW 5 th Avenue
Suite 410
Portland, OR 97201-5451

Fundraising

If your nonprofit is a charity, it will need to register as a charitable organization with the Oregon Department of Justice using form RF-C. This form can be mailed to the address found below:

Charitable Activities Section
Oregon Department of Justice
100 SW Market St
Portland, OR 97201-5702

For more information, you can call the Oregon Department of Justice at (971) 673-1880 or visit them at their website.

Employees

If your organization will have employees you must register with the Oregon Employment Department.

You can easily register by completing the Combined Employer Registration Form on paper or online. Paper forms can be mailed to the address found below:

Oregon Employment Department
875 Union Street NE, Room 107
Salem, OR 97311

For more information, you can call the Employment Department at (503) 945-8091.

Public Inspection Rules for 501(c)(3) Organizations

Organizations that have been granted the 501(c)(3) status are required to disclose the following documents to the public when requested:

  • Annual returns for 3 years after the due date (this includes returns like Form 990, 990-EZ, 990-PF, and any Forms 990-T)
  • All Form 990 Schedules (except portions of Schedule B), attachments and supporting documents.
  • Application of exemption and all supporting documents such as Form 1023
  • The official paperwork from the IRS that shows that your organization has tax-exempt status.

The following do NOT need to be shared with the public

  • Portions of schedule B of Form 990/990-EZ that identify the contributors. ( You only need to disclose the amount contributed and the nature of the contributions)
  • Any unfavorable rulings such as an earlier denial of tax-exempt status.
  • Any information the IRS has said you can withhold. This may include things like sensitive patents and trade secrets.

FAQ:

How long do I have to produce these documents if requested?
Ideally within the same day. If your organization doesn’t have an office or maintains limited hours during parts of the year, the information should be made available within two weeks.

Do I need to provide copies of the documents?
If someone asks for copies in person or in writing you must provide them with copies.

Can I charge for copies?
You can charge a reasonable amount for making copies of the documents requested.

NOTE: It may be easiest to have the documents available on your website so that anyone who requests copies can be sent to the site. This allows you to stay compliant without having to spend a lot of time dealing with document requests.

Annual Returns for Tax-Exempt Organizations

Most tax-exempt nonprofit organizations are required to file an annual return with the IRS (Click here for a list of exceptions).

Which form you should use to file the annual returns depend on the annual gross receipt amounts for your organization.

‘Gross receipt’ is defined by the IRS as “the total amounts the organization received from all sources during its annual accounting period, without subtracting any costs or expenses”

  • For gross receipts < $50,000 --- File 990-N
  • Gross receipts <$200,000 and total assets <$500,000 --- File 990-EZ
  • Gross receipts > $200,000 or Total assets > $500,00 --- File 990

For any questions, you can call the IRS at

  1. (800) 829-3676 (Form-related questions)
  2. (800) 829-1040 (General information)

When is form 990 due?

You have a little over 4 months after your taxable year comes to an end to file Form 990. It is due on the 15th day of the 5th month. So if your taxable year ends on Dec 31st, your form 990 is due on May 15th.

NOTE: If your organization fails to file form 990 for 3 consecutive years, it will automatically lose its tax-exempt status.

Report Unrelated Business Income

If your organization has a gross income of >$1000 from a trade or business that is not related to the stated purpose of the organization, then it must file Form 990-T to pay tax on that income.

If you expect to pay $500 or more for the year in taxes on unrelated business income, your organization must pay a quarterly estimated tax on the unrelated business income using Form 990-W.

State of Oregon Nonprofit Quicklinks