Business

7 Tips to Manage Freelancers in a Post-Pandemic World

By Adriaan Brits Tuesday, July 7, 2020

Many companies have shifted to on-demand employees to optimize costs, survive and flourish in a post-COVID 19 world. While there were contingent employees for many years, very few companies relied principally on independent contractors and freelancers. Contracting positions were primarily open to highly experienced administrative professionals or seasonal employees.

Furthermore, with millions of employees being laid off and companies searching for new solutions to stay competitive, the COVID-19 pandemic changed the nature of how we work. Many more well-known companies are preferring to hire on-demand freelancers and contract staff.

Some industries, such as software development, e-learning, digital marketing, videos, online management of events, hospitals, and tourism, are all finding that hiring on-demand employees to be the best course of action — for the meantime, at least.

If your business plans to hire more showmen, remote workers, or freelancers, you could benefit from the following seven tips.

Analyze Your Hiring Needs

If such positions have been exclusively reserved for employees working in a full-time office setting, they can now be suitable for remote and freelancers. If the role is of utmost importance for the company, consider keeping the job in the full-time position or offering a free employer or independent contractor the quality of the job, so that role is identified. The recruiting managers must always ask themselves how important the job is for the company.

This strategy will guarantee high work efficiency and encouragement. On the other hand, all positions that do not fundamentally impact the organization may be turned into part-time employment or contract jobs and delegated to independent contractors and freelancers.

Create a Freelancer Pool

This tip is the best way to deal with those who have proven their expertise and have delivered high-quality work time after time. Around the same time, project managers need to learn enough about the projects that freelancers have already carried out and to be able to reach them if a new project needs a similar experience and expertise. Often you can show that you have enough resources to beat the competition for a new project.

Use a Management System of Freelancers

When more than 10% of your staff is made up of freelancers and performers, you could need a framework for freelancer management. A dedicated framework can help keep track of projects and historical access records as well as manage project budgets, the appointment of freelancers for new projects, and the acceptance of payments. It can also help answer questions about remote workers in different geographies, whether you need time management software, or whether you need automated billing.

This can also help to remove double payments. Imagine ten freelancers working on the same project, but each work job has its own deadline and is paid a specific salary rate. For many digital marketing, design, and creative businesses, this is a reality. When you manage payments through Excel payrolls and e-mail payment approvals, duplicate payments are inevitable.

Source Quick & Secure Freelance Talent

Working time and again with a pool of freelancers is excellent, but you will have to hire new people occasionally. Since hire needs depend heavily on business growth and customer acquisition, the skills necessary for winning the next customer or the next project are difficult to predict.

It takes time to supply freelancers through many job boards, free-market markets, and others, and the outcomes are always far from what they expect. To easily procure, hire, and handle freelancers ad hoc, the safest option is to provide a freelancer management system integrated with an Applicant Tracking System (ATS).

Know Your Talent Capacity

When you start a new project on a small budget, with a demanding time limit, background knowledge about freelancers involved in similar projects is invaluable.

Imagine interviewing seven freelancers for a similar project in the past, selecting three, and getting one job. Wouldn't it be nice to quickly check who the three freelancers are and contact them to see if they are available immediately?

Manage Project Budgets

Often, the planning and implementation of the project are not aligned. Tasks have been overlooked and have not been budgeted, skills missing, and people who suddenly become unavailable.

Freelancers are also working concurrently on many jobs. It is invaluable to be able to move costs between buckets while keeping in the budget. Bad budget management may transform a promising project into a project that generates a loss.

Keep Up With Time-Tracking Reports

Because freelancers often get charged every hour, project management must spot any irregular time monitoring reports. If it took 10 hours to perform a task, assess whether you feel this is a fair amount of time for the job in question.

The unit pace is also significant, as team members may often be less active than the team average. If inefficiencies or overdue hours are not observed on time, the loss of efficiency, team stress, and expense will undoubtedly result.

About the Author


Headshot of author Adriaan Brits

As an analyst of global affairs, Adriaan has an MSC from Oxford, with diverse interests in the digital economy, entertainment, and business. He is a specialist trainer in Advanced Analytics & Media.