To secure and register your brand name it must be unique, not too similar to another registered name in RI, and shouldn’t contain any restricted wording. To check, conduct a Business Entity Search through the state and if there are potential trademark issues conduct another quick search using the TESS System through the U.S. Patent Office.
Keep in mind your LLC name should contain the words ‘Limited Liability Company’ or ‘Limited Company’. Abbreviations for these words like ‘L.C.’ or ‘L.L.C.’ are also acceptable. If needed, you can file a Reservation of Entity Name form with the Sec. of State Corporations Divisions that’s good for 120 days.
Filing Fee: $50
Your Rhode Island Registered Agent is an individual or recognized business entity in the state with a street address (typically non-P.O. Box) responsible for receiving and helping to handle/process all official documents like state filings, legal notices, important tax forms, etc. One is required to legally conduct business.
Download, complete, and file Articles of Organization with the Sec. of State when you’re ready. It’s an official declarative document that discloses some of the very basics of your brand for the public record including:
Filing Fee: $150
In Rhode Island, as in just about everywhere else in the nation, your company needs an EIN or FEIN (Federal Employer Identification Number) to legally conduct business, process taxes, hire employees, set up business bank accounts, etc. It’s not optional in the same way it’s not optional for individuals to have a social security number. Make sense?
While there are other ways to apply, you can get your EIN free or charge, quick and easy directly through the IRS Website.
How familiar are you with the perks, bonuses, incentives, and advantages of business banking vs personal banking? There are tons of options with local, state, and national banks/credit unions so make sure you take some time to research. Don’t just establish your brand’s financials where you already conduct personal banking because they may not be ideal.
And another point, it’s essential that your brand’s finances are separate from any and all others. You should have a single branded stream funneling into your accounting software. If you’re interested, this Checking Accounts article breaks down some of the basics.
It’s not mandatory or a legal requirement, but what it does is add a layer of safety for everyone involved (including the company) and lays out duties/responsibilities. It also, “defines each member or manager’s rights, powers, and entitlements. This includes capital accounts, membership interest, distributions of profit and allocated tax responsibility, etc.” It’s about being professional and building structure into your goals.
To get started, check out this savvy list of Operating Agreement templates which you can customize yourself.
It’s your responsibility to pay Rhode Island business taxes and handle licenses and permits. There are a number of them involved based on the kind of business you’re in, among other considerations. To begin completing the requirements for business taxes, register online at the RI Division of Tax Online Registration Service.
Bookmark the Providence district office of the Small Business Administration, and the Rhode Island SBDC because they’re likely going to be go-to sources. If you need help with this step, consider professional Business License Research packages that can quickly source all needed documents for you and provide filing instructions.
If you’d like help forming an LLC, here are two great options:
IncFile ($49 + state fees) is ideal if you’re on a budget but refuse to sacrifice quality. However if you’d like to have access to an attorney past LLC formation, Rocket Lawyer ($99 + state fees) is the best option.Visit IncFile Or Visit Rocket Lawyer
Note that this article on how to form an LLC in Rhode Island isn’t a legal document or legal advice. It’s for informational purposes and the information above is subject to change. For specific legal questions regarding how to form an LLC in Rhode Island or business in general, please consult with a lawyer or other accredited professional.