Use the Attorney Approved guide below (reviewed by Binh Bui) to form a 501(c)(3) nonprofit in California. Keep in mind that the process requires forming a nonprofit corporation and getting tax-exempt status with the IRS.
Since the overall process is extremely complex, we highly recommend consulting with an attorney or using a service like Harbor Compliance for personalized top-to-bottom nonprofit formation and obtaining IRS 501(c)(3) status.
When deciding on a name for your California nonprofit, keep in mind:
All of these points are discussed in greater detail in this PDF by the Public Counsel Law Center. Once you’ve settled on a name, make sure to conduct a business entity search through the state to ensure your desired name isn’t already registered by another entity in California!
Quick Note: Before you commit 100% to a name, you may also want to check that there’s a decent URL available for your business. Use WEEBLY to search your options. If there’s a quality domain name for purchase, we advise buying it right away. Even if launching a business website isn’t on your radar right now, it’s going to be soon, and you might as well nail down a domain name that’ll make it easy for customers to find you!
Every business and organization in California is required to appoint a registered agent (or statutory agent).
Your registered agent is the party responsible for receiving official notices and other important paperwork (legal notices, tax forms, state-level contracts, etc.) on behalf of your nonprofit. They may either be a California resident or a business entity with a physical “registered office” in the state, and they must maintain normal (9-5, M-F) business hours.
California doesn’t prevent you from acting as your organization’s registered agent, but it’s quite a commitment — read our guide to get a better idea of what it’ll entail. Hiring a professional service is the best route, but it can be a bit spendy (around $160/year).
The cheapest way to get registered agent services is typically through an online filing provider. Some companies, like Harbor Compliance, offer a year free (see details) when you form your organization with them.
Depending on whether you’re forming a Public Benefit, Mutual Benefit or Religious Nonprofit, you may need to select incorporators and initial directors. Your incorporators will be responsible for executing the Articles of Incorporation, and your initial directors will oversee the nonprofit while it’s in the formation stage (until Step 7, when official directors will be voted in).
Article 5. 5-1 provides some direction here, as does this PDF on the fundamentals of nonprofit governance. Ideally, however, you’ll be able to work with a nonprofit attorney or incorporation provider on this step to ensure you totally understand all the formalities involved.
Your bylaws are the rules and stipulations that will govern your organization, and they’re essential to running a legally compliant nonprofit in California. You can find tons of info on recommended bylaws online, but here are some topics you’ll probably want to cover:
It’s a good idea to take advantage of a corporate bylaws template to help you put an initial document together. Your bylaws will be voted on and adopted later on (in Step 7). If any changes or amendments are made that contradict what you disclose on your Articles of Incorporation, you’ll need to notify the proper authorities so they can be reflected on the public record.
Filing Articles of Incorporation with the state of California establishes your nonprofit entity in the eyes of the law. Most of the information you’ll provide here is fairly basic, but you’ll also have to include some specific statements about your nonprofit. For instance, you’ll be asked for:
You’ll also be required to submit a filing fee of $30.00 made payable to the Secretary of State. Once you’ve completed your Articles of Incorporation with close attention to detail, mail it in to the following address:
Secretary of State
Business Entities Filings Unit
P.O. Box 944260
Sacramento, CA 94244-2260
Quick Note: Keep in mind that if you end up working with an online filing provider like Harbor Compliance, you’ll have most of this taken care of for you!
While it’s true that data tracking has largely gone digital, it’s still a good idea to have a traditional hardcover book or binder where your most critical documents — state registration paperwork, important contracts, licenses, meeting minutes — are kept.
It’s not legally required by any means, but it’s a common practice for corporations (both nonprofit and for-profit).
You can get a simple corporate binder at a local office supply store or on Amazon, or you can go for a full-on nonprofit-specific corporate kit through a company like Blumberg or Bindertek. Corporate kits include special pieces like a customized seal, printed bylaws and an engraved case for your binder.
Depending on your nonprofit type, this meeting may be fairly complex or lengthy. Essentially, it’s when you’ll sit down with your initial directors and agree on how the organization will be run. The California Attorney General provides some insight on what should be taken care of during this meeting in their Guide for Charities:
“Agenda items for the first meeting typically involve organizational issues, such as adopting bylaws, electing officers, establishing a bank account, setting the accounting year and basic accounting procedures, planning a budget for the first year, and adopting procedures for safe keeping of minutes, bylaws, and other corporate records.”
An EIN, or Employer Identification Number, is a 9-digit number the IRS assigns to organizations and business entities as a way of tracking their financial activity. In addition to ensuring compliance with nonprofit tax laws, your EIN is also essential for opening an official bank account, legally hiring paid employees and applying for certain licenses/permits.
Luckily, you can get your EIN quickly, easily and free of charge by applying directly through the IRS. Their online application is the most efficient method, but you can also apply via fax, phone or mail. Read our EIN guide to learn more!
Now it’s time to ensure total compliance on local, state, and federal levels, and apply for exemptions in the process. Here are the necessary resources for each:
Two other resources you could engage with are your local Small Business Administration office and the Secretary of State’s Business Resources page. Never forget that there’s endless possibilities when it comes to the marriage of nonprofit and business communities!
Browse through this list of checking accounts for nonprofits — there are a few specific traits that will determine how comfortable your nonprofit’s financial journey will be in the first 2-5 years. Keep your eye out for solutions, variable fees and incentives:
Remember, your nonprofit’s financials should never be tied up with any other bank accounts, and you should have strict access controls in place!
We highly recommend seeking professional assistance while forming your 501(c)(3) nonprofit in California.
Our top choice (other than an attorney) is Harbor Compliance — they’re one of the only providers out there that will take care of the federal tax-exemption process in addition to filing your Articles of Incorporation with the state.