Step 1) Verify & Secure Brand Name
To secure and register your brand name it must be unique, not too similar to another registered name in New Hampshire, and shouldn’t contain any restricted wording. To check, conduct a free Business Entity Search through the state, and if there are potential trademark issues conduct another quick search using the TESS System through the U.S. Patent Office.
Keep in mind your brand name should contain words like ‘Corporation,’ ‘Company,’ ‘Incorporated,’ or ‘Limited.” Abbreviations for these words are also acceptable. If needed, you can file an Application for Reservation of Name through postal mail that’s good for 120 days.
Filing Fee: $15
Quick Note: Before you commit 100% to a name, you may also want to check that there’s a decent URL available for your business. Use WEEBLY to search your options. If there’s a quality domain name for purchase, we advise buying it right away. Even if launching a business website isn’t on your radar right now, it’s going to be soon, and you might as well nail down a domain name that’ll make it easy for customers to find you!
Step 2) Appoint A Registered Agent
A registered agent can be an individual resident of the state or a legally registered domestic/foreign business entity with a physical street address and regular M-F business hours. On behalf of your brand they receive and help process important business documents like state filings, tax forms, legal notices and so on. They’re essential and required by law.
Step 3) File Articles Of Incorporation
With a registered agent, once you’re ready to make your brand official, set up an account with the state to file Articles of Incorporation. It asks for basic information to disclose for the public record including:
- The name and address of the business,
- The number of shares authorized, the value they hold, and any transfer restrictions,
- The addresses and names of the president, initial directors, secretary, and treasurer,
- The type of business structure chosen, and so on.
Filing fee: $100
Step 4) Get A Corporate Records Book
Think of this as the hard copy record book where all critical corporate documents are kept like the Articles of Incorporation, Bylaws, meeting minutes, stock certificate ledger, stock certificates, stock certificate stubs, stock transfer documents, etc. It’s the ultimate company binder! They’re very common and while not necessary, having one is highly recommended for all serious business entities.
Step 5) Elect Director, Meet, Discuss Bylaws
Appoint at least 1 Director who among other things will oversee the New Hampshire corporation until the first shareholder meeting where new directors will be voted in. Prepare an “Incorporator Statement” with complete names and addresses of each director and keep it in your records book. Once elected, an initial meeting should:
Step 6) Open A Business Bank Account
In your initial meeting you and the board should have discussed where to set up your corporation’s financial groundwork – where to bank. This is no simple matter. If you aren’t a/haven’t hired a qualified CFO or accountant, then you need to check out a good number of different local, state, and national banks as well as credit unions.
To get your research going, check out this short free quasi-guide to Business Checking Accounts from the more big bank perspective. It should help give you a basic idea of the numbers involved.
Step 7) Handle Taxation & Licensing/Permits
When starting a business in New Hampshire, you’re required to be 100% compliant with all relevant local/state/federal agencies. Ideally, you should have an attorney or at least dedicate time to knocking this out yourself and doing the homework. That said, here are four resources to get started:
- Get an EIN, or Employer Identification Number, free and easy through the IRS website.
- Bookmark the Concord Small Business Administration and the state Small-Biz Dev Center.
- To form an S-Corp, submit Form 2553 with the IRS and be sure all board of directors have signed it.
- Consider professional business license services that handle the legwork for you.