Tue 28 Jun 2016 | By:

Virginia Registered Agent: Everything You Need to Know

Choose a Registered Agent

All businesses operating in the U.S. regardless of entity type are required by law to appoint and maintain a professional registered agent to receive and accept service of process notices and other important documents on their behalf. Having said this, the law also applies to businesses operating within the state of Virginia.

A Virginia Registered Agent will play a great role in the success or failure of your business. They have key responsibilities to fulfill, therefore, you must hire someone who is trustworthy and competent enough to fulfill all work-related obligations.

In the simplest of descriptions, a Virginia Registered Agent is a professional/business who will act as your third party representative in receiving or accepting pertinent documents and paperwork. The individual or the entity will take charge in organizing legal documents, forwarding and notifying you of important matters. All these functions are vital in your Virginia startup’s day-to-day operations.

To give you a better understanding of the role of a registered agent, we will help you through this article. Here, you will be able to learn the basic state requirement that you have to follow when designating a registered agent as well as the reasons why you have to appoint one for your Virginia small business.


Virginia Registered Agent Requirements

File Annual Reports & Publication RequirementsA Virginia Registered Agent’s responsibilities include: accepting, sifting and prioritizing legal documents and paperwork.

Examples of these documents are service of process notices, state correspondence documents, lawsuit notices and other similar documents. They are also in-charge of giving you a heads-up for documents that need immediate attention.

In the state of Virginia, three basic requirements are followed when designating a registered agent. Failure to follow these requirements will have negative consequences so you need to make sure that you pay attention to them during the screening process.

1) Must be a resident or an authorized business entity in Virginia,

2) Must have a physical address in the state of Virginia,

3) Must have a street address and must be available during business days from Mondays through Fridays, from 9am to 5pm.

You are also given the freedom to add requirements and standards of your own. To hire the best Virginia Registered Agent, I suggest you follow this.


5 Reasons To Have A Virginia Registered Agent

1) Protection of Your Privacy and Business Reputation

When you run a business, there are certain risks that you have to face and one of them is being sued. Service of process notices are usually served by local law enforcements and this is the last thing that you want to happen. It will not only cause a disruption in your operations, it will also affect the image of your business as well as your business’s morale.

You can protect your privacy and maintain your business reputation if you appoint a registered agent service for your Virginia small business. Instead of addressing mails directly to your business, you can address it directly to your registered agent’s office.

2) Long Term Representation

Long term representation is an important reason why you need to have a Virginia Registered Agent. As long as you continue to hire the services of your registered agent, he/she will be able render service all throughout the existence of your business.

Unlike a regular company employee, your registered agent will not disappear in an instant without notice.  They won’t file for a vacation leave or a sick leave abruptly.

3) Prompt Delivery of Pertinent Documents

Receiving your documents promptly is important because there are those that may need your immediate attention. If you have a registered agent in Virginia, it is an assurance that you will be able to receive documents in time because someone is there to accept it.

Upon receiving your mails or documents, your agent will open them one by one, read them and prioritize them according to importance. After that they will promptly notify you so you can take action.

4) Flexibility in Your Work Hours

Operating a Virginia business can be quite stressful. If you want to take a long vacation, or you have other business related events that you need to attend to, you can do it anytime because a registered agent is there to do the work for you even if you’re not there.

He/she will give you a heads up if anything needs attention. Your agent can also take action independently for minor issues and problems. Communication is crucial in business and I’m sure your Virginia Registered Agent won’t fail you.

5) Maintenance and Compliance of Business Requirements

This is one function that many entrepreneurs don’t know: Virginia Registered Agents can also help you out with compliance. From obtaining business licenses or renewing them, complying with state taxes, completing documents and other transactions, your Virginia Registered Agent can help you out with everything.


How To Find a Reliable Registered Agent in Virginia

Get a Registered AgentFinding a reliable Virginia Registered Agent can be difficult because there are so many professional and businesses who offer this service. The best thing that you can do is to screen every candidate thoroughly. While this is not an absolute assurance that you’ll end up with the perfect agent, it will surely increase your chances of hiring the best one.

Before you start choosing, follow an organized process of appointing an agent. Along with the three basic requirements, establish qualities, credentials and characteristics that you’re looking for in a candidate. Create a list of probable professionals who fit these qualities. Read reviews, feedbacks and ask previous clients of every registered agent service which is on your list.

Once done, narrow your list down and decide which one best fits your Virginia small business. I hope this guide has helped you and you are able to find a registered agent who will put your business first above anything else. Goodluck!

Get a Reliable Registered Agent

Both services will act as your Registered Agent and handle all legal notifications from the state on your behalf.

IncFile (for $99) or LegalZoom (for $159)

Please note that this article was made for informational purposes. It should not be considered a legal advice or legal document. For specific queries about appointing a Virginia Registered Agent, seek for professional advice from your lawyer.

About Ryan James

Half hardworking hermit, half avid adventurer, Ryan founded Startup Savant to simplify entrepreneurship and pay it forward by donating a portion of all revenue to support children's education via DonorsChoose.org.