1) Secure Brand Name & Get Certificate of Assumed Name

WebsiteTo start the process of filing a DBA in New York,you need to know your chosen name isn’t too similar to another, already taken,  or will cause any trademark issues. Do a quick search on the Dept. of State’s Business Entity Search, and using the TESS System through the U.S. Patent & Trademark office.

Then it’s time to get your hands on a Certificate of Assumed Name form that should be filled out using black ink or the entries should be typed. As an alternative, you can also visit the respective County Clerk’s Office where you intent to open shop.


2) Properly Fill out the Form

Create an Operating AgreementIf you need some help, comprehensive step-by-step instructions are on This Page from the Division of Corporations, State Records & UCC. It’s pretty short and sweet, but if you don’t have legal counsel and aren’t working with a professional filing service, be sure to double and triple-check your application before submitting it for notary.

You’ll also get all the wonderful fee-related information so you know exactly how much this process costs and how many different hands are reaching into your pockets to do business. But hey, it’s New York!


3) Submit Your Form to the State

Mail in the Form

A $25 filing fee is required upon submitting the form along with any additional county fees. For a certified copy of the Certificate of Assumed Name, an additional copy fee is required as well.

The state cautions not to use cash payments when mailing the certificate form. For further information on additional fees for Corporations, expedited processing, credit card payments, filing receipt, and other important matter concerning filing a DBA in New York, once again refer to This Section of the Department of State’s website. To complete the process, your form should be mailed or delivered to:

New York Department of State

Division of Corporations

One Commerce Plaza

99 Washington Avenue

Albany, NY 12231


This short guide is for informational purposes only, on how to file a New York Certificate of Fictitious Business Name. This article isn’t legal paperwork or advice. For legal advice seek official legal counsel or an attorney.

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